Using Your UF Google Account

G Suite provides cloud storage through Google Drive and lightweight, browser-based productivity and collaboration tools to all UF students, faculty, and staff. Visit the G Suite - GatorCloud page for a description of each G Suite tool and help documentation.

If you need to transfer an existing Google account, review the instructions for transferring your Google account.

Accessing Your Account

Follow these steps to access your G Suite apps for the first time:

  1. Go to the GatorCloud collaboration services page
  2. Click All G Suite Apps and find the tool you want to use
  3. Click on the G Suite tool you want to use
  4. Sign in using your GatorLink username and password
  5. Switch between your personal and UF accounts by clicking the profile icon at the top right of the window


Uploading, Creating, and Sharing Content in Drive

Upload a document: Click the pill-shaped plus icon and select “New File Upload,” then find the document on your computer and click Open.

Create a document: Click the pill-shaped plus icon to create a new document and select the type of document (Document, Sheet, or Slides presentation you wish to create).

Share a document: Open the document in Drive and click the blue Share button at the top right side of the screen, set permissions as desired, and copy the shareable link. Review how to Share Files from Google Drive for information on sharing settings.

Collaborating on Content

Suggest Edits and Version History: “Suggest edits” mode tracks collaborators’ work and shows their names, and you can also see a file’s version history and past contributors by selecting File then Version History.

Comment and Assign Tasks: Comments and action items allow peer review as well as team collaboration.

Tag others: Tagging allows notification of collaborators and assigning of To-Do items.

Meeting and Chatting Online

Video Chat: Users can create private rooms for virtual meetings, invite others directly, or provide a link that others can use to join the meeting.

Direct Message: Organize a group chat conversation or direct message using Hangouts Chat. 

Virtual Whiteboards: Create shared whiteboards that many people can collaborate on at the same time.