UF Dropbox and Google Update
UF Information Technology is implementing new measures to the default sharing settings across UF's collaboration platforms to improve the security of shared files and links.
In order to allow more time to adjust previously existing links, the default sharing settings in UF's Dropbox and Google environment are postponed.
- Postponed: New Default Sharing Settings in Dropbox Tenant
In order to allow more time to adjust previously existing links, the default sharing settings in UF's Dropbox environment are postponed. A new rollout date will be announced soon.
Currently, Dropbox’s default sharing settings allow users to share files and links with “edit” access to anyone indefinitely.
At a future date that will be announced soon, the option to share to "anyone" will be disabled. Previously existing links set to "anyone" access will no longer work for recipients outside UF's Dropbox environment. These existing "anyone" links will continue to work for members of the UF Dropbox workspace.
After this change is implemented, the only way to share to an external recipient via Dropbox will be to enter their email address within the "dialog box." You will still be able to share to "team members" within the UF Dropbox workspace.
There will be no link expiration for Dropbox links.
Dropbox sharing settings will default to “view-only” access, but you will be able to manually change the access type when sharing to people within UF or when sharing directly to an external recipient(s) by entering their email address.
- Default Sharing Settings in Google Tenant
The current default sharing settings for the Google suite allow shared files to be set to “public” access without authentication.